Data Processing For Recruitment Purposes
In fulfilment of the obligation under Article 13(1)-(2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”), we inform you as follows:
AboutHRPolskasp. z o.o. (hereinafter: AboutHR) is the Data Controller for personal data of job candidates submitted through all available recruitment channels.
Contact data ofAboutHR:email: firstname.lastname@example.org, correspondence address: AboutHRPolskaSp.zo.o. ul. KsięciaWitolda 49 lok. 15, 50-202, Wrocław, Poland
Personal data may be processed in particular for the following reasons:
- for the purposes of examining your application and carrying out the recruitment process,data processing is based on actions undertaken by AboutHR at your request (art. 6(1)(b)GDPR), and the provisions of applicable law, in particular the LabourCode and Civil code (art. 6(1)(c) GDPR);
- for the purpose of forwarding your application to a potential/future employer, data processing is based on consent (art. 6(1)(a)GDPR);
- for the purposes necessary for future recruitment processes conducted by AboutHR, data processing is based on consent (art. 6(1)(a)GDPR);
- to assess whether there is a conflict of interest, pursuant tothe legitimate interest of AboutHR to verify whether, given the situation of the candidate, there may be a conflict of interest that could adversely affect the performance of the employment relationship or the civil-contractual relationship or the functioning of the employer (based on art. 6(1)fGDPR);
- in order to establish, assert or defend against claims, if a claim concerns recruitment conducted by AboutHR; for this purpose, personal data will be processed based on the legitimate interest to establish, assert or defend against claims in proceedings before courts or state authorities (art. (1)(f) GDPR).
When personal data processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing that was carried out on the basis of consent before its withdrawal.
The data will be stored for the duration of the recruitment process or, depending on your additional voluntary consent, future recruitments or until you withdraw your consent, and will be deleted in any case 2 years after receipt, unless legislation obliges AboutHR to process the data longer or AboutHRstores it longer to defend against potential claims, for the period of limitation set by law, in particular the Labour Code or the Civil Code (in each case the longer processing period shall prevail).
When participating in the recruitment process, your personal data may be disclosed to entities that process data on behalf of AboutHR, i.e., accounting firms, law firms, recruitment and placement services, or human resources consultants. Based on your consent, data may be disclosed to a potential/future employer.
During recruitment for an employment contract, providing the data listed in the Labour Code or other legal regulations is voluntary, but is necessary to participate in the recruitment process. Providing other data necessary to evaluate a job candidate is voluntary, but may be necessary to conduct a proper evaluation of the job candidate.
During recruitment for civil law contracts, providing data is voluntary, but it is necessary in order to participate in the recruitment process.
In any case, you have the right to:
- access personal data,
- request rectification and place restrictions on processing of personal,
- erasure of personal data,
- transfer personal data previously provided to the Data Controller for automated data processing based on consent or contract to another data administrator;
- object to the processing of personal data, even when it is necessary in pursuit of legitimate interests pursued by the controller or by a third party, including personal data processing for marketing purposes;
- lodge a complaint with the Data Protection Commissioner.
Your data may be transferred to processing partners outside the European Economic Area (EEA), but only to the extent necessary for the provision of services by these partners, particularly IT services (e.g. cloud storage). The security of your Personal Data is ensured by the safeguards in place, such as standard contractual clauses approved by the European Commission.